Sircula is an online-based application which is helping organisations to maximise employee development on a user friendly and efficient platform.
In most industries, especially in medium and entry-level positions, many employees do not have up-to-date and signed job descriptions. This is a result of various challenges, including the continuous need for employers and employees to be available to sign off on all changes. Once signed job descriptions are in place, it is essential that a skills assessment is conducted for each employee to determine his/her ability to perform the allocated duties. This is the foundation of any organisation’s Employee development program and ensures optimal workforce utilisation which will ultimately improve productivity and increase profit.
Performance Assessments for each employee should be conducted every 3-6 months to recognise and reward good performance and address poor performance if required. If accurate data is collected and recorded for each employee, it will ensure valuable feedback. As a result, employee feedback forms a critical part of any organisation’s employee development because recognition for good performance generally motivates an employee to continue producing good results. This feedback can be in the format of Commendations, for work well done or Concerns, for unacceptable behaviour or performance. Concerns may lead to the implementation of disciplinary procedures, written and final warnings and ultimately, dismissal.
We understand that effective Employee development management, as part of Human Resource Management, will set an organisation apart from competitors. The Sircula Application will enable companies to do this on an easy-to-use and organised online platform.
Features
How does the Sircula application combine the following concepts
to work together in an organisation to improve productivity and increase profit?
- Online Job Descriptions
- Online Skills Assessment
- Online Performance Assessment
- Online Corrective Actions
- Online Work-Based Communication
- Reports
Online Job Descriptions can easily be drafted, signed, stored, and printed if necessary. All information is available on the Sircula platform, and the online job descriptions will be immediately available to employees and employers on a device of their choice, including smartphones, tablets, and computers.
Online Skills Assessments help the employer determine the skill levels of each employee by allocating a rating of not yet competent (skills), not yet competent (attitude), competent, and excel. Determining the level on which an employee performs a certain skill, will allow an employer to implement and monitor a training and development plan for each employee, and consequently, for the whole organisation.
The online skills assessment data will be immediately available online and will only be accessible by authorised personnel.
Online Performance Assessments are executed and measured using either 3, 5, or 7 performance levels. The Performance Assessment’s information will be available for immediate viewing online and will provide a detailed summary of each employee’s performance. The assessment will also assist in identifying personalised training and development opportunities for each employee.
The primary goal of disciplinary actions is to modify and improve unacceptable behaviour and/or work performance and not to punish, as is often believed. This goal is achieved through the application’s functional way of engaging in the disciplinary process through online written – and final written warnings, based on the company’s disciplinary action matrix. If the required results are not achieved through these processes, the Notice of hearing and Outcome of a hearing can also be issued on the application.
All these interventions are stored and can be easily accessed whenever required. Copies of the documents can also be printed for the application’s management portal.
Online Work-Based Communication provides a platform for an organisation to keep accurate records of communication between employees. This includes a function to assign tasks or report problems, as well as to upload completed work and documentation for each task assigned or problem reported. A detailed log is kept and can easily be accessed online whenever required. Commendations, for performance above the required level, and Concerns, for unacceptable behaviour or performance, are also logged and easily accessible whenever required.
The Sircula Reporting Function will firstly allow organisations to summarise various assessments for individual employees and the organisation. Secondly, it will collect and store information for the Employment Equity Reports, as well as the Annual Training Report and Workplace Skills Plan.
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